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Landlord guide to Gas Safety Certificates

Landlord guide to

Gas Safety Certificate (CP12)

The following information is provided as a guide for residential landlords in England. Regulations may change (sometimes at short notice) or could vary in other parts of the United Kingdom.

What is a Gas Safety Certificate?

Sometimes referred to as a CP12 certificate or a Landlord Gas Safety Record, a Gas Safety Certificate will be issued by a Gas Safe registered engineer once they have checked the safety of gas appliances, fittings, chimneys and flues at your rental property. Only a qualified Gas Safe registered engineer can issue a valid certificate, landlords should never try to do their own gas maintenance work.

You can check if an engineer is Gas Safe registered by visiting: https://www.gassaferegister.co.uk/find-an-engineer/

Does your rental property need one?

The Gas Safety (Installation and Use) Regulations 1998 outline your duties as a landlord. If your rental property has gas appliances you need to have a valid Gas Safety Certificate in place. If your property has no gas present (such as an apartment that only has electric heaters) then no Gas Safety Certificate is required.

What is the penalty for not being compliant?

Failure to comply with the Gas Safety Regulations and being unable to provide a gas safety record is a criminal offence. Landlords can be liable for unlimited fines and/or six months imprisonment. There are several precedents in UK law of landlords being handed prison sentences for failure to comply with the Gas Safety Regulations.

From our experience:

“It still surprises us that we continue to meet landlords that don’t realise the importance of an annual Gas Safety Check. Needless to say we arrange these for them asap and recommend a full compliance health check.”

– Property Management Team –

How often and when do Gas Safety Certificates need to be carried out?

A gas safety check should be carried out annually. You can arrange it to be carried out any time from 10-12 months after the last check, without affecting the original check expiry date. If it’s less than 10 or more than 12 months after the last check, you’ll end up with a new deadline date – 12 months from the most recent check.

What else do landlords need to know?

After your annual gas safety check has been completed and you have been provided with a Gas Safety Certificate from the engineer you’ll need to provide a copy to your tenants. By law this should be given to your current tenants within 28 days of the gas safety check – and for new tenants, you’ll need to provide this at the start of their tenancy. If your rental period is less than 28 days you should clearly display a copy of your record within the property. You’ll also need to keep copies of the gas safety certificate until a further two checks have been carried out.

Having a Gas Safety Certificate in place doesn’t mean you can forget about the property for a year. As a landlord you need to make sure that all boilers, gas pipework, appliances, chimneys and flues are kept in safe condition throughout the tenancy. An annual service of your boiler or appliances is highly recommended. There are no formal requirements for you to keep detailed maintenance records, but you will need to be able to show that you have regularly maintained the pipework, appliances, and flues within the property. You should also be able to show that required repairs have been completed when your tenants have reported them.

In summary:

  • All properties with gas require a valid Gas Safety Certificate.
  • A Gas Safety Certificate should be issued by a Gas Safe registered engineer.
  • A Gas Safety Check should be carried out annually.
  • Failure to comply with the Gas Safety Regulations and being unable to provide a gas safety record is a criminal offence.
  • You need to provide a copy of the Gas Safety Certificate to your tenants within 28 days.